1. Who We Are

IFELT — the International Forum for Emerging Law & Technology — is an independent, non-profit international platform dedicated to the responsible use of emerging technologies in law, justice, and related fields. IFELT is reachable at www.ifelt.org and www.ifelt.technology.

For the purposes of this Privacy Policy, IFELT is the data controller in respect of personal data collected through this website.

2. What Data We Collect

We collect personal data only when you voluntarily provide it to us — for example, when you:

• Submit a contact, membership, partnership, or event registration form • Subscribe to the IFELT Observatory newsletter • Apply to join the IFELT Experts Network

The data we collect may include your name, email address, institutional affiliation, country, professional role, and the content of your message or application. We do not collect sensitive personal data unless you choose to provide it in a free-text field.

3. How We Use Your Data

We use the personal data you provide solely for the purpose for which it was submitted:

• To respond to your inquiry or application • To send you information you have requested (e.g. Observatory updates) • To process event registrations • To administer membership or partnership arrangements

We do not use your data for automated decision-making or profiling. We do not sell, rent, or share your personal data with third parties for marketing purposes.

4. Legal Basis for Processing

Where applicable data protection law requires a legal basis for processing, we rely on:

• Your consent, where you have provided it (e.g. newsletter subscription) • The performance of a contract or pre-contractual steps, where you have applied for membership or partnership • Our legitimate interests in operating the Forum and responding to inquiries, where these are not overridden by your rights

5. Data Retention

We retain personal data only for as long as necessary for the purpose for which it was collected, or as required by applicable law. Inquiry data is generally retained for up to two years. Membership and partnership data is retained for the duration of the relationship and for a reasonable period thereafter.

6. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access the personal data we hold about you • Request correction of inaccurate data • Request deletion of your data • Object to or restrict processing • Withdraw consent at any time (where processing is based on consent) • Lodge a complaint with a supervisory authority

To exercise any of these rights, please contact us at [email protected].

7. Cookies and Analytics

Please refer to our Cookie Policy for information about how we use cookies and similar technologies on this website.

8. Security

We take reasonable technical and organisational measures to protect your personal data against unauthorised access, loss, or disclosure. However, no transmission over the internet is entirely secure, and we cannot guarantee the security of data transmitted to our website.

9. Changes to This Policy

We may update this Privacy Policy from time to time. The date of the most recent revision is shown at the top of this page. Continued use of the website after any changes constitutes acceptance of the updated policy.

10. Contact

For any questions about this Privacy Policy or our data practices, please contact us at:

[email protected] www.ifelt.org/contact